Meeting called to order at Lilac Lanes
Roll call was taken with the following members present: Kathy Schilling, Steve Toland, Mike McEnaney, Dona Feuz, Walt Utt, Carl Duble, Walt Schilling, Mike Codd, Linda Elmore, Paul Feuz, Marsha Hughes, Elzya Jordan, Kristi Lacroix, Tim Minor, Sally McDonough, Chris Pratt, Ken Utt and April McDonough (Youth Director). Members excused: John Brannock Pam Silvers, Taylor Gamble, Reed Javine & Mark McBeth. Carl reported a quorum for the meeting.
The minutes were reviewed and Approved as read.
ASSOCIATION MANAGER
Carl reported the 2009-2010 Fiscal Year that the 990EZ Federal Tax Return for organizations exempt from Income Tax (non-profit) has been filed electronically by the Franklin Accounting Agency and Tax Services. The completed forms are available for review by the Board. The association Manger will be initiating the year-end Tax reports in January 2011.
Labor and Industries has reported a fee increase starting January 1, 2011. The past year was a successful one and we need to continue to strive to increase tournament participation and take a close look at increasing bowler membership in or organization. We also need to increase youth participation.
Suggestions of revising our handicap by participants in the just completed Senior and Trio Tournaments and discussion with Board Members and the Administrative committee prompted a phone vote to revise the handicap in the Open Tournament to 90% of 230. The phone vote passed. The Women’s Championship Tournament handicap will remain unchanged.
Carl updated the Board of the one problem with Trio and Senior Tournament that evolved due to a member being denied access to Fairchild Air Force Base. Base Security denied access due to the fact of lack of proper identification credentials.
PRESIDENT’S REPORT
Kathy discussed the need for committees to continue working and to complete initiated projects. She also urged members to answer E-Mail. She reminded members to wear the proper uniform to Board Meetings.
President reported donations for the Jarvis Scholarship fund and a donation from a League to the BVL.
REPORTS
The Legislative Committee has recognized as we enter into a new year like all other organizations struggling with the increasing cost of doing business that we need to plan very carefully and seek avenues to increase organization income to balance the budget. The Legislative Committee recommended 4 amendments to be approved by the Board and subsequently presented to the membership for approval at the membership meeting. Each Board member was provided a copy of the Amendments.
AMENDMENT #1 Change “local $7.00” to “local $8.00” as the amount for local adult membership dues in Article IV Membership and Dues
Reason: The local dues amount has not been increased in several years while local membership has been decreasing and many local board expenses have been increasing. This increase will allow the association to maintain an adequate financial reserve and look for ways to increase our service to the bowlers.
Motion was made for the board to approve this amendment for presentation to local membership for approval. Motion carried. Amendment will be presented at the annual membership meeting. (Copy of amendment will be filed with the minutes).
AMENDMENT #2 Change “on-third of the Directors (7) shall be selected each year” to “one-third of the directors (6) shall be elected each year” in Article V Board and Directors – Management, Section D Term; Paragraph 2 as the number of Directors to be elected each year.
Reason: The SCUSBC Board of Directors does not need the present number of members in order to determine the policies and goals of this association. The utilization of volunteers as Lane Representatives and Committee members can be used to conduct the association activities instead relying only on Board members.
The reduction in the number of directors will be achieved over a three year period by electing only six (6) directors in all future elections. All current directors will serve the remainder of their elected term as director.
Motion was made for the board to approve this amendment for presentation to local membership for approval. Motion carried. Amendment will be presented at the annual membership meeting. (Copy of amendment will be filed with the minutes).
AMENDMENT #3 Change “The officers of this association shall include a president, two (2) vice-presidents and a sergeant-at-arms” to The officers of this association shall include a president and one (1) vice-president and a sergeant-at-arms” in Article VI Officers; Section A President and Vice-President as the number of officers to be elected.
Reason: The Vice-President’s have no defined responsibilities except to preside when the President is absent and a second Vie-President is not needed in order to fulfill this responsibility.
(The elimination of the 2nd Vice-President position will be effective on August 1, 2013 when the term of the 2nd Vice-President expires.)
Motion was made for the board to approve this amendment for presentation to local membership for approval. Motion carried. Amendment will be presented at the annual membership meeting. (Copy of amendment will be filed with the minutes).
AMENDMENT #4 Change “15 Board members constitute a quorum” to “12 Board members constitute a quorum” in Article VII, Meeting; Section B-2 Board Meeting – Quorum as the number of Board Members required for a quorum at a scheduled board meeting.
Reason: It is sometimes difficult to get a quorum for a scheduled Board Meeting because of other personal commitments of the individual members. With the proposed reduction in size of the board from 25 to 21 it will be even more difficult to get a quorum for future meetings.
Change “The procedures found in the Association Policy Manual, Chapter 5, Section D, Item 4. “The association does not allow the Board to vote via E-Mail or Teleconference” to “The association does allow the Board to vote via E-Mail or Teleconference.”
Motion was made for the board to approve this amendment for presentation to local membership for approval. Motion carried. Amendment will be presented at the annual membership meeting. (Copy of amendment will be filed with the minutes).
Tournament Critique: Tournament activities were well organized by the Tournament committees and board members. Discussion reminded all of the board members to promote our tournaments. The Women’s tournament is in need of more participation. Any Ideas will be accepted. Mike McEnaney brought in new banners and accounted for the old banners.
Lane Representatives are meeting with the Committee and shirts have been purchased. Packets to be used by the Lane Reps from each bowling center will be provided. Applications for the Hall of Fame and Scholarship Programs will be placed in the packets. It was suggested that a copy of Operations Manual be placed in each facility for the Lane Reps to utilize to copy forms and etc. The tournament committee prepares entry forms for the tournaments and each establishment receives forms.
Nomination Committee: Mike McEnaney is preparing for the annual meeting and has requested that application forms be printed. Carl and Walt Utt will work on these and deliver the adult and Youth application forms to Mike at the next meeting.
Pictures for the frames are almost complete. Re-takes for some.
NEW BUSINESS:
Volunteer to assist with the tournaments. Thus far the board has been so helpful in assisting with tournament activities.
Meeting adjourned at 8:15
Next meeting scheduled for January 9, 2011, Location: Lilac Lanes 6:30 PM
Carl Duble
Carl Duble
Association Manager
Download December 2010 meeting minutes