December 7, 2007 Spokane County USBC Association Board Meeting
President Del Tucker called the December 7, 2007 board meeting to order at Lilac Lanes at
7:05 P.M. There were fourteen members present, seven were excused and four were absent.
Also present were Walt Schilling, Bob Van Aken and Sherrie Franks.
Del Tucker noted that minutes for the October 14, 2007 meeting were distributed with the
meeting notice. It was moved and seconded that the minutes be approved as presented. The
motion was passed.
Del Tucker introduced Marsha Hughes and stated that he is recommending her to fill the
vacant board position created when Steve Toland was moved to the vacant Vice President
position. Marsha was excused from the meeting and her appointment was discussed. It was
moved and seconded that her appointment be approved. The motion was passed. Marsha’s
term will expire on July 31, 2009.
Del stated the he is also recommending Andrew Groves to fill the vacant board position
created by the resignation of Harry Krepps. This recommendation was discussed and it was
moved and seconded that his appointment be approved. The motion was passed. Andrew’s
term will expire on July 31, 2008.
Del Tucker noted that we need to start planning for our Association Banquet and our Annual
Meeting. He recommended combining these and holding them in March 2008 after the Open
and Women’s tournaments are completed. This suggestion was approved by the board.
Del asked for volunteers to help with this meeting and Walt Schilling, Vicki Frucci, Del
Tucker, Marsha Hughes, Steve Toland and Walt Utt were selected to determine the date and
location for this meeting and to make the necessary arrangements.
Mike Codd reported that we had a successful BVL collection with a total of $3,725 collected
this year. Approximate amounts by center were Fairchild $102, Deer Park $414, Big Daddy’s
$162, Cheney Lanes $205, Lilac Lanes $983, North Bowl $478 and P&S $590. With the
additional amount of $675 from the State Open tournament, we will have a total of $4,400 to
be presented to our local Veterans Hospital at our Association Banquet.
Walt Utt reported that we had 17 teams, 25 doubles and 50 singles in the Youth tournament.
Thirty-four of the Youth tournament winners chose to receive scholarships and 20 chose to
receive trophies. There were 30 teams in the Trio tournament with four entries in the scratch
division. There were 15 doubles and 38 singles in the Senior tournament. A tournament
financial report was also prepared and distributed with the meeting announcements.
Walt Utt reported that we received a request from the State Association Manager for a report
on the local high average for adult men and women and for youth boys and girls. These
averages were based on a minimum of 66 games. This report was completed and returned.
Walt reported that the financial report for August through October was distributed with the
meeting information. He noted that the tournament financial information is incomplete as the
Trio and Senior tournaments were not completed at the end of October and the youth prize
money had not been distributed. He stated that the income and expenses are in line with the
budgeted amounts and asked if there were any questions or if any additional details were
required.
A question was asked about the Jarvis Scholarship fund that was mentioned in the Manager’s
report. Walt stated that this fund’s activities have been reflected in the previous SBA and the
current SCUSBC reports but that additional work is needed to integrate this into our
association while protecting the intent of this fund which is to provide perpetual scholarships
to graduating Spokane County youth bowlers. Del Tucker will work with the fund trustees
and recommendations will be brought back to the board at a future meeting.
Walt Utt reported that we have started on the Registered Volunteer Program (RVP). USBC
was contacted to enroll us in this program and an account has been set up with National
Center for Safety Initiatives (NCSI) which does the screening for the RVP program. The next
step is for Lisa Bishop to contact NCSI to be certified so we can finish the registration with
USBC. That needs to be followed by a meeting with the center representatives, Youth
Committee members and board members to explain the RVP program and get commitments
from the centers to participate in this program.
He estimated that we will have between 50-60 individuals to be screened with a cost between
$1250-$1500. He asked the board for suggestions on funding these screenings. Options could
include: costs paid by our association, costs paid by the centers, costs paid by the volunteers
or a combination of these options. This was discussed and there was agreement that the board
should pay a portion of these costs but that we could not pay the total costs. After further
discussion, it was decided to defer this decision and ask the Youth Committee to meet and
have a recommendation about funding at our next board meeting.
Ken Utt reported that the Communications committee had another meeting with Walt
Schilling, Russ Utt, Ken Utt and Walt Utt to discuss how information will be updated on our
web site. The committee is also asking for input on what should be on this web site and
trying to get youth involvement in developing a youth web site.
Steve Toland reported that Bob Potter is working on banners for the Open and Women’s
tournaments. Walt Utt noted that entries for these tournaments have been distributed to all
bowling centers.
Mike Codd reported that Del Tucker and Walt Utt had approved ordering the adult local
awards as we did not have a monthly meeting in November. The award items for Stepladder
Series, 30 Clean Frames and Perfect Attendance have been received with a total cost of $919.
Walt Schilling reported that local awards information is being distributed to all leagues and
that local award applications have been prepared and are also being distributed.
Mike stated that the Local Awards committee is still working on the awards that the youth
bowlers will receive for the points they accumulate during the bowling season. He asked if
youth bowlers could receive the adult Stepladder Series and 30 Clean Frames awards or if
these awards should be of adult bowlers only. It was noted that the local youth awards
program also includes points for 30 Clean Frames. It was decided that these awards should be
for adult bowlers only as the youth bowlers were earning different awards for this
achievement.
Walt Schilling reported that the Audit Committee has completed the annual audit. Ron
Bradford has prepared an audit report that has been signed by each committee member. The
report will need to be signed by the Association President and a copy forwarded to USBC.
Steve Toland reported that Lane Representative committee has prepared a Center
Representative Job Description and a Center Representative Application form. These were
discussed and some minor revisions were suggested. A discussion of the Center
Representative program followed with Steve answering questions about the structure and
function of this program. No final board action was taken on approving this program. The
updated job description and application should be reviewed at the January board meeting to
answer any remaining questions and get board approval to proceed with recruiting and
training these individuals.
Mike Codd reported that tournament entry forms for the NIBC and NWBT tournaments have
been distributed to most of the centers and asked for help in getting these forms to the
remaining centers. These tournaments will be held in Spokane the last two weekends in May
2008.
Herb Ekenbarger asked if we had any more information on adding names to our shirts. He
found one source that would do names for about $5 per shirt. Kathy Schilling was not able to
get pricing information before our meeting but thought that prices where we purchased the
shirts would be comparable. Herb and Kathy were asked to get together and bring a
recommendation back to our next meeting.
Vicki Frucci stated that we have four elected National delegates and five delegate positions
for the meeting in Kansas City in May 2008 and asked how we plan to fill that position. Del
Tucker reported that we also have four elected National alternates (Dean Hackett 1st alternate,
Herb Ekenbarger 2nd alternate, Janet Bass 3rd alternate and Bruce Bass 4th alternate).
This was discussed and it was decided to move Dean to a delegate position and then confirm
that each of the delegates were willing and able to attend the convention. Additional
alternates will be moved up, as necessary, to replace any delegates that cannot attend the
convention. It was then moved and seconded that the association should only send the five
delegates to this convention. The motion was passed.
It was moved and seconded that the meeting is adjourned. Meeting adjourned at 9:05 P.M.
Walt Utt, Association Manager